Administrative Secretary - ILO/AIDS Project

Administrative Secretary – GS.4

Project: ILO/AIDS “Implementing HIV/AIDS workplace policies and programmes”
Contract Period: March 2008 – December 2008

The incumbent will provide general secretarial support services to the National Project Coordinator (NPC) of the ILO/AIDS Project.

Specific duties:

1. Processing diverse documents (correspondence, reports, tables, presentations, manuscripts) using appropriate software; Send faxes and electronic mail;
2. Draft and type standard correspondence;
3. Support the NPC in maintaining the Programme’s filing and reference systems;
4. Provide support services for meetings including photocopying/scanning documents; assemble files for meeting purposes according to specific instructions, book meeting rooms;
5. Support information and communications work: establish contacts list, track use of web and materials, proof-read as necessary;
6. Receive telephone and in-person enquiries, answer straightforward requests for information or refer to the appropriate staff for reply. Make appointments, as requested, for Professional staff of the work unit;
7. Assist in administrative actions for travel arrangements: prepare Travel Authorizations/Claims in IRIS) and collect travel documents, and follow up as necessary;
8. Assist in organising workshops and seminars;
9. Perform other general secretarial duties as may be necessary.

Requirements:

• University degree
• Fluent English, Russian and Romanian
• Working experience as personal assistant/secretary
• Good interpersonal and communication skills
• Good knowledge of computers and software
• Any experience in the area of HIV/AIDS would be an asset.  

Interested persons should submit their application letters and CVs in English to Elena Jidobin, ILO/GTZ NPC, by February 15th 2008 (18.00 p.m.)
ILO/GTZ Moldova: 129, 31 August St., of. 623A, MD-2012 Chisinau,
Tel./fax 213556 or email: elena.jidobin@iloaids.md
Interviews will be held locally.
Only those selected will be contacted.

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